I. Learn about company regulations
Company regulations are important documents that regulate the rules, procedure, and norms that all employees in the company need to obey. The regulations not only help maintain order and discipline in the enterprise but also create a professional, safe and effective working environment. They commonly include the terms of working hours, the dress code, code of conduct, the employees' responsibilities, and the procedure for handling violations. Learning and understanding company regulations helps employees know their rights and obligations, contributing to improving work performance and building a positive organizational culture. In addition, the regulations also reflect the values and objectives of the enterprise, creating conditions for sustainable development in today's competitive environment.
II. Legal provisions on company regulations
1. What are company regulations?
Company regulations are a set of regulations, guidelines, and standards that an organization sets out to regulate the behavior and activities of employees in the working environment. This kind of regulation usually includes working hours, code of conduct, occupational safety, employee benefits, and disciplinary processes. The company regulations are issued to create a professional, effective working environment and ensure employees' and employers' rights and responsibilities. It also helps minimize conflicts and facilitate the sustainable development of the business.
2. What basic content shall the company regulations include?
According to Clause 2, Article 118 of the Labor Code 2019, internal labor regulations include the following main contents:
- Working hours, rest duration;
- Order at the workplace
- Occupational safety and health;
- Preventing and fighting against sexual harassment in the workplace, sequence and procedures for handling it;
- The protection of property and business, technological secrets, intellectual property of employers;
- Cases in which there is temporary reassignment of employees;
- Violations of labor regulations of employees and disciplinary measures;
- Material responsibility;
- The competent person handles labor discipline.
3. Authority to issue company regulations?
The authority to issue company regulations usually belongs to the enterprise's legal representative, such as the director or general director. However, company regulations must also be built on the provisions of labor law and other relevant regulations.
Specifically, according to the Labor Law of Vietnam, labor internal regulations must be created and issued to regulate the rights and obligations of employees and employers, and must be informed to employees. This regulation also shall be registered with the state administration of labor in local areas.
In addition, company regulations may have to consult with the trade union (if any) and ensure that their provisions are not contrary to the provisions of the current regulations.
III. Some inquiries about company regulations
1. When shall company regulations be issued?
Company regulations are sets of rules and regulations that employees and managers in the company need to follow to ensure effective operation and a safe, healthy working environment. The issuance of company regulations is usually necessary in the following cases:
+ Establishment of a new business: When a new business is established, regulations must be built to guide employees on regulations, their rights, and their obligations.
+ Scaling up: When a business scales up, adding more new employees or departments, the regulations need to be updated to align with the new situation.
+ Change in management or organizational structure: When there is a change in leadership or organizational structure, the regulations may need to be adjusted to reflect that change.
+ Occurrence of serious problems: If the business encounters problems with discipline, occupational safety or improper behavior of employees, the issuance or adjustment of the regulations is essential.
+ Compliance with the law: Enterprises need to comply with the provisions of the law on labor, safety and occupational health. The company regulations ensure that these legal provisions are implemented.
Its issuance should be done reasonably, transparently and fairly, and should involve employees' engagement to enhance acceptance and compliance.
2. What steps do businesses need to take to ensure the company regulations are fully disseminated?
To ensure that the company regulations are fully disseminated, the enterprise can take the following steps:
+ Build clear regulations: Draft company regulations in a detailed, clear and understandable way. The company regulations should include rules on behavior, responsibilities, rights, discipline, and work processes.
+ Approve the company regulations: Before dissemination, the company regulations should be approved by the board of directors or competent administrators to ensure legitimacy and compliance with the enterprise's policies.
+ Organize training sessions: Organize training sessions or seminars to introduce the regulations to the entire staff. This is an opportunity for employees to ask questions and clarify the regulations.
+ Release documents: Provide regulation-related documents in written form (print or electronic forms) for each employee. This is to ensure that every employee receives a copy of the regulations.
+ Use communication channels: Use internal communication channels such as emails, newsletters, or task management applications to inform and remind about the regulations.
By taking these steps, the enterprise will contribute to raising the employees' awareness about the company regulations, thereby creating an effective and professional working environment.
IV. Legal consulting services related to company regulations
Here are all the details that NPLaw provided to assist you with your company regulations. If you have any questions related to the above issues or other legal ones, please contact NPLaw to be directly advised and guided to resolve by our team.
