During business operations, enterprises sometimes need to change certain enterprise registration information and contents. Changing the company's address is one of the necessary requirements. So, what are the requirements for changing the company's address online, and what are the specific procedures? 

I. What You Need to Prepare for Changing Your Company's Address Online?

To help enterprises better understand the process of changing their company's addresses online, NPLaw provides information change company's address online:

II. What is a company's address?

A company's address is a place of business and contact for an enterprise within the territory of Vietnam. It is determined by the house number, alley, lane, street, road, or village, hamlet, commune, ward, town, district, city under the province, province and centrally-run city; telephone number, fax number and email address (if any).

After understanding the concept of a company's address, there are mandatory criteria when choosing the company's head office address, as follows:

Mandatory criteria when choosing the company's head office address

The company's head office address is considered valid if it meets all of the following conditions:

- It is located within the territory of Vietnam: including the house number, alley, lane, street, neighborhood group or village, hamlet, commune, ward, district, city and province where the enterprise is located.

- The company's head office address must be unique and not duplicate any previously registered enterprises. If there is a duplicate, it must be clearly distinguished by each room or floor.

- The company's head office address must be a house or land not used for residential purposes or an office building.

- The head office address cannot be located in an apartment building or on floors that are not licensed for office business in an office building.

For example: An apartment building with a residential function is not allowed to locate company head offices for business purposes. However, in some commercial centers or apartments, the investor can apply for business functions for specific and defined areas such as the ground floor, first floor, second floor, etc. For other addresses with clear address identification, you can completely set up head office addresses for business purposes.

III. Things to note about the document composition of changing the company’s address online

Changing your company's address online also requires preparing the necessary documents to submit. There are some notes on the document composition to be prepared in specific cases, as follows:

In case of changing the company's address within the same district or different districts, the documents include, as follows:

- 01 Notice of changing the address stating name, enterprise code number, tax code; intended address; and full name and signature of the legal representative;

- 01 Decision of the owner on changing the company's address (for a single-member LLC), the Members' Council (for a two-member LLC), the partnership members (for a partnership), the General Meeting of Shareholders (for a joint stock company);

- 01 Copy of the meeting minutes on the issue of changing the company's address;

- 01 Original Official Dispatch (Form 09) from the tax authority on the consent to change district (apply for cases where the company's address changes to another district or province).

In case of changing the company's address to another province or city, the documents include, as follows:

- 01 Notice of changing address stating name, enterprise code number, tax code; intended address; and full name and signature of the legal representative;

- 01 Amended and supplemented Company Charter (Copy);

- List of authorized representatives (for a single-member LLC), list of members (for a two-member LLC or more), list of shareholders (for a joint stock company), list of partnership members (for a partnership);

- 01 Decision of the owner (for a single-member LLC), of the Members' Council (for a two-member LLC), of the partners (for a partnership), of the General Meeting of Shareholders (for a joint stock company);

- 01 Copy of the meeting minutes on the issue of changing the company's address.

IV. Steps For Implementing Procedures For Changing Your Company's Address Online in Vietnam

The procedures for changing your company's address online will be implemented through the following steps:

Step 1: Log in to the business registration account system and select the contents related to changing the company's head office.

Step 2: Enter the data information and attach the documents online.

Step 3: Sign and authenticate the documents, pay and complete the process for submitting the company head office change documents online.

V. Common questions when changing the company’s address online:

There are common problems when changing the company’s address online, as follows:

1. How much is the fee for changing the company's address?

Changing the company's address online requires changing the business registration certificate at the business registration authorities. So how much is the change fee?

The fee for changing the company's address only includes the fee when the company performs the notice procedures at the Business Registration Office to get a new business license.

The fee for changing the company's address includes:

- Filing fee: 100,000 VND

- Announcement fee: 300,000 VND.

Changing the Social Insurance Agency due to changing the company's address.

Changing the Social Insurance Agency due to changing the company's address is a necessary issue. If, after changing the company's address and a change in the social insurance agency, the enterprises have to declare the decrease in social insurance at the old agencies and the increase in insurance at the new management agencies.

Besides, an official dispatch to change the address for receiving social insurance notifications is a document that notifies the change of the company's address with the Business Registration Office and the Social Insurance Agency. This is also an important and necessary step when changing your company's address. It is important to note the required documents and procedures for notifying the Social Insurance Agency of the change in the company's address.

2. Is it necessary to publish newspapers when changing the company's address?

After changing the company's address, business registration offices have to publish information, so it is not required to publish newspapers. Therefore, publishing newspapers after changing the company's address depends on each enterprise’s decision, as this is not a mandatory procedure.

When you need to change your company's address online, you can contact NPlaw directly for more useful information, helping your change application process to take place promptly and easily. NPlaw is always willing to support and answer all Client questions.