In the process of building, developing, and affirming its position in the market, each business stores a lot of information related to various issues, in which some information will be publicly available to the community but some needs to be completely confidential. It can be explained by the reason that this information is private, and directly affects the interests of enterprises and many individuals running under enterprises. To better understand the problem of information security in the enterprise and the security process, please refer to the article below.
I. What is the information security in enterprise?
Information security is the protection of data against negative impact threats by many advanced methods so that it can be disseminated securely in a specific range.
Therefore, it is understandable that information security in the enterprise is the retention of information directly related to the existence and development of the enterprise in certain safety zones. This is very important for the survival of every business.
Information security in the enterprise should ensure the full range of factors in absolute, integrity, availability, and authenticity. Enterprises carry out information security through activities such as preventing internal data from being stolen; ensuring transactions with partners or customers in a private and secure state; keeping information about personnel and development strategies... confidential. To secure information effectively and successfully, businesses need to combine practical tools with technology applications and reliable staff proficiently and professionally. This shows that information security in the business is not simple or easy to implement. Information in the enterprise is generally quite diverse and exists in many forms. Every business has information that needs to be secured separately, but most of them have to keep the below information safe due to its importance.
II. Types of information are usually confidential in the enterprise
Enterprises usually make confidentiality to the following types of information:
1. Employee information
To better understand and manage employees, businesses will collect and secure their personal information. This security is necessary because it not only protects the privacy of employees but also avoids the company's information leakage. Every employee works every day in their companies, so definitely, enterprises need to know the information. Secure information of employees, especially senior employees, to avoid being exploited by competitors.
2. Partner information
Information about the partners of the enterprises is also a factor that receives many threats from competitors. For developed businesses, possessing partner information is considered an advantage. Therefore, it is necessary to manage and secure information in the best way to avoid being played dirty tricks in business.
3. Customer information
Customer information should be absolutely confidential to create the reputation of the business and build trust in customers. If this information leaks out, both customers and businesses suffer quite a lot of damage.
4. Information about business status
The state of business reflects quite a lot of problems related to the operation of the enterprise in the past and in the present, so it needs to be confidential. If information about business status is disclosed, many competitors will take advantage of this opportunity to cause disadvantages to your business.
5. Information about strategy and products
Information about strategies and products is exclusive to each business, so it should be confidential to avoid copying ideas. This frequently stolen information exerts negative impacts on the business's plans.
6. Information about business secrets
Business secrets are seen as the key to business success. Every business has different secrets that need to be secured depending on the field of business.
The above information is confidential in accordance with the policies and regulations developed by enterprises. A reasonable privacy policy not only helps businesses ensure the safety of all kinds of information but also wins the trust of customers. Therefore, enterprises should focus on building a transparent, clear and effective privacy policy.
II. Information security policy in the enterprise
The information security policy in the enterprise is a document explaining how an enterprise collects, stores, manages, uses, shares information of employees, partners, customers... Today, there have not been any specific provisions on the appropriate information security policy. Therefore, enterprises often build their own policies. A reasonable and effective privacy policy often includes factors such as: how information is collected; the types of information that the organization has collected; the purpose of information collection; how the organization uses information; the scope of sharing information; how information is shared; the subjects are entitled to share information; other information.
Nowadays, there are many ways for businesses to develop information security policies. Enterprises can use the pre-compiled privacy policy template shared on the website, and then edit it further to suit their business.
As you can see, information security plays an extremely important role in the operation of the business. Therefore, the security process requires to be done strictly and effectively.
III. Information security process in enterprise
This process usually goes through 4 basic steps as follows:
Step 1: Encrypt the data
Data encryption is changing information from one morphology into another. This process is quite complicated and requires a lot of specialized knowledge. By doing so, illegal access to information can be restricted.
Step 2: Create strong passwords
This is the direct protection of business information. Because only those who know the password can log in to get information unless someone uses tricks to hack.
Step 3: 2-step verification
Enterprises can set up 2-step verification to increase security, which means besides encrypting data and setting passwords as above, you can use other information to log in to where the confidential information is stored.
Step 4: Secure the LAN system against external access
This network is used to connect computers in a small range to share information with each other through files or some other devices. It enables a connection with another computer, so external access to the network system may happen. Therefore, enterprises need to strictly manage to ensure high safety.
The information should be secured against the threat of competitors or subjects with bad intentions; however, it still has to be disseminated in the internal enterprise so that employees can use it for their work. How do you ensure that employees do not disclose information? The enterprise can make an agreement with the employee through an employment contract.
IV. Terms of information security in the contract
According to Clause 2 Article 21 of the Labor Code 2019: “When employees' work is directly related to business and technology secrets, as prescribed by law, the employer has the right to make written agreements with employees on the content, duration of protection of business and technology secrets, rights and compensation in case of violation.”.
Once committed to the terms of the contract on the issue of information security, the employee shall not disclose business secrets or business information in any way without the consent of the employer. If the employee still deliberately commits the violation, he or she shall be liable through disciplinary measures and compensation for damages. In addition, in the case of employees who have retired from work at the enterprise, this provision may also bind employees not to abet competitors in doing something that adversely affects the business activities of the enterprise.
V. Commitment to information security after leaving the company
A commitment to information security after the employees leave is as necessary as a commitment during the working period. The former is made in a written document clearly showing the commitment between the employees and the employers on not disclosing the confidential information of the enterprise after employees leave the job (unless they are requested by the competent state agency) to protect the information in the enterprise.
In addition to the methods outlined to avoid the disclosure of business information through employees, there are also methods of non-disclosure and non-compete agreements.
IV. Non-disclosure and non-compete agreements
Non-disclosure and non-compete agreements (commonly referred to as NDA) also have the purpose of commitment so that employees do not disclose business information to third party. Non-disclosure and non-compete agreements include the following fundamental issues: provisions on confidential information; scope and time limit of confidentiality; employee obligations; liability when violating the agreement…
These are issues related to information security in enterprises that NPLaw has provided to help businesses better understand and deal with information security issues, ensuring the safety of enterprises' business activities. If you have any questions about this topic, you can contact NPLaw directly for the most specific advice. NPLaw is always ready to answer all the questions in different areas you have problems with. So please contact us whenever you need, we will support you.
